I’m working on a health & medical writing question and need an explanation and answer to help me learn.
Now that you have identified the “gap” or opportunity for change, completed the SMART objectives, and developed the AIM statement, it is time to identify an executive sponsor, the team members you will need to address your quality improvement project, a leader to guide your project, stakeholders impacted by the project, and a plan for communicating to various groups. The team should have adequate representation from the respective systems and stakeholders, including end users or those served. As you create your team, consider the importance of leadership style(s) and issues related to diversity, equity, and inclusion in making your selections. Review the course resources and activities from this and previous weeks to inform and support your responses to Part 2 of your Project Charter.
For this assignment, use the Project Charter Template to complete the following items found in Part 2:
- Executive or Organizational Project Sponsor:Select a project executive sponsor and explain why you choose this person. The project sponsor holds an authority position in the organization and ensures the project aligns with organizational mission and strategy. This person is the liaison with executive leadership/management. This person is not involved in the day-to-day work of the team but should be aware of the team’s progress. This person takes responsibility for the success (or failure) of the project at the organizational level. You may invent a fictional person to serve as the sponsor, but such an invented sponsor should still represent an appropriate role and function in the organization. When selecting the executive or organizational sponsor, address the following:
- Identify this person by role and title. Provide a fictional name or use initials (please do not use a person’s real name or other identifying information).
- Explain why you selected this person, including factors such as:
- Executive level accountability for success or failure.
- Access to support and resources.
- The ability to address resistance and challenges.
- Creates conditions for success.
- Key Stakeholders: Identify 3–4 key stakeholders for the project (internal and external). These might include patients/clients, families, community leaders and organizations, health agencies, systems within the organization, organizational leaders, nonprofit organizations, et cetera. Use fictional names or initials when identifying stakeholders, and include the following when identifying key stakeholders for your Project Charter:
- Who is the targeted population and who is affected (patients/clients, families, communities, employees, staff, et cetera)?
- Who will contribute to the project?
- Who has the “inside information” on what is working and what is not working?
- Who can offer feedback on the “lived experience?”
- What challenges or barriers might be anticipated?
- How might implicit bias impact how stakeholders are identified?
- How might cultural competency (think about CLAS standards), health literacy, and patient/client-centered care inform how stakeholders are identified?
- Select Your Team Leader: After reviewing the Applying Leadership Styles interactive media activity, consider the leadership styles and organizational role most appropriate to drive your project. Then describe a real or fictitious leader who reflects this style and role to lead your team. Include the following to demonstrate why this leader is best suited to drive your project:
- Identify the team leader by initials or fictitious name and primary role within the organization.
- Describe two leadership styles appropriate to the project that the leader might utilize.
- Present 1–2 sources (published within the last five years) to support your discussion of these leadership styles. Include APA-style citations.
- Explain why these two leadership approaches are important to your project’s success.
- Provide examples of how the leader might apply these leadership approaches in practice.
- Describe useful qualities this leader might leverage for success.
- Consider emotional intelligence and communication/collaboration attributes.
- Consider proficiency with practices related to diversity, equity, and inclusion.
- Select the Team: Identify 4–6 team members for the Project Charter. Think about who is familiar with the different parts of the systems. The team should consist of the people who are involved with the practice change and carrying out the effort. Some people may have expertise in several areas. Think about the people who are most important to the project, then complete the following:
- Describe each team member’s title, department or affiliation, qualifications/credentials.
- Think about who is familiar with the different parts of the systems.
- As you consider team members, prioritize them in terms of “must have,” “nice to have,” and “maybe do not need to have.”
- Explain how the person contributes to the project’s success.
- The team should consist of the people who are involved with the practice change and carrying out the effort.
- Some people may have expertise in several areas.
- Explain how a diverse set of individuals (demographics, disciplines, experiences, knowledge) will add to the team and/or the project’s success.
- Communication Plan: Develop a communication plan for the executive sponsor, stakeholders, and team members. Use the chart in the template to identify the following:
- Purpose of communication (inform, share, engage, solicit information, et cetera).
- Timing and frequency of communication (different stages of the program).
- Method of communication (meetings, email, electronic communication, et cetera). Consider the audience and the need to tailor messages per diversity, culture, inclusion, discipline.
- The person(s) responsible for communicating with team members. Why is it important who delivers the message?
- Potential challenges or strategies and how these might be addressed.
- Consider the diversity of the team and how communication builds inclusion (culture, language, et cetera.).
- Cite literature to support best practices related to communication and collaboration within diverse teams (1–2 sources, published within the last five years, using the APA format).
- Written communication: Write clearly, accurately, and professionally, incorporating sources appropriately.
- Length of paper: Complete all fields of Project Charter Template Part 2 (approximately 2–4 pages when complete).
- Resources: Include sources where appropriate within the template; each part of the Project Charter must include its own reference page formatted according to the most recent APA style.
- Font and font size: APA format (7th edition) permits Times Roman (12-point), Arial (11-point), and Calibri (11-point).